RV Park Help


EMail Sending (SMTP) Setup

Before you can send Billing Statements via EMail or Reservation Confirmations, you must first setup your SMTP EMail Server access information.  The following panel can be accessed from the Park Setup panel in the Other Tools section.

The MailServer is your SMTP or outgoing Email Server Name (this can also be a numeric URL like

The UserName is the ID you would use to access the SMTP Server, usually your Email address.

The UserPassword is the password you use to access your Email account, and is case sensitive.

Check the SMTP Requires Authentication box if needed.

Select Server Requires Encryption (SSL) or (TLS) or both, if needed.

Preview/Edit Confirmation Emails before sending checkbox lets you review the Email.

The BCC checkbox is for you to receive a Blind Carbon Copy of all Emails sent by RV Park Software.

Almost everyone has an Internet Provider that gives you one or more POP3 Email accounts that you can use.

NOTE: The actual Email address that will be on these Emails is the one you provide in your Park Information Email ... so, the Email Address your Guest sees may or may not be what is in your Setup above.

Check to Preview/Edit Confirmation Emails Checkbox - if checked, you will have the opportunity to Review or Edit the Confirmation Email before sending it.

Check to BCC Billing/Confirmations Checkbox - if checked, will send a Blind Carbon Copy to the Email address in the UserName field.  This can be helpful if you want a copy of Emails sent by RV Park Software.

Below are some of the Mail Server settings:

Hotmail Settings
As other web based email services, Hotmail is using the HTTP protocol for connecting you to your mailbox. If you want to send Hotmail emails, then your settings should be as follows:

Hotmail Outgoing Mail Server (SMTP) - smtp.live.com (TLS enabled, port 587)

Yahoo! Mail Settings
To setup your email client for working with your Yahoo account, you need to set the  following mail server settings:

Yahoo Outgoing Mail Server (SMTP) - smtp.mail.yahoo.com (SSL enabled, port 465, use authentication 

Step 1. Log in to Yahoo mailbox and go to Account Info page.

Step 2. Choose Account Security and turn on the button of Allow apps that use less secure sign in.

After that, choose Yahoo in Email Server (SMTP Server), or input the following information, and complete the settings

Server name: smtp.mail.yahoo.com

Port: 465


NOTE: Yahoo will NOT work without Turning on the "Allow apps that use less secure sign in" feature ... while in Yahoo Mail, go to https://login.yahoo.com/account/security#other-apps and change the setting

POP Yahoo! Mail Plus email server settings

Yahoo Plus Outgoing Mail Server (SMTP) - plus.smtp.mail.yahoo.com (TLS enabled, port 465, use authentication)

Google GMail Settings

NOTE:  GMail has stopped "Less Secure Applications" (like RV Park Software) from sending Email through it.  What this means is, as of May 20, 2022, Google Mail will not work with RV Park Software.  I recommend you talk to whomever created your website and see if they provide a free Email address ... 

MSN Mail Settings

MSN Outgoing Mail Server - smtp.email.msn.com (use authentication)

Lycos Mail Settings

Outgoing Mail Server - smtp.mail.lycos.com or use your local ISP SMTP mail server

AOL Mail Settings

AOL Outgoing Mail Server - smtp.aol.com or use your local ISP SMTP mail server

Mail.com Mail Settings

Outgoing Mail Server - use your local ISP SMTP mail server

Netscape Internet Service Mail Settings

Outgoing Mail Server - smtp.isp.netscape.com (port 25, using a secure SSL connection)

Tiscali Mail Settings

Outgoing Mail Server - use your local ISP SMTP mail server

Freeserve Mail Settings

Outgoing Mail Server - use your local ISP SMTP mail server

Supanet Mail Settings

Outgoing Mail Server - use your local ISP SMTP mail server

Microsoft Exchange SMTP Settings

Use smtp.office365.com for outgoing SMTP server settings. POP. Outgoing Port Number 587, TLS enabled, use authentication