There are occasions where one wants to track moneys coming in or out that
actually related to a site. This is where you accomplish that. The tool can also be used
as a Point of Sale capability to track and sell items in a Park Store. The entry is like any
other in the Billing Database except the Site is "9999" and the Guest is "0" for Sales to a
non-Guest. If the Customer is a Guest, you may associate the Sale with the Guest and
then and payment that is either Less or More than the Total Amount of the Sale, can be
either Charged or Credited to the Guest's Outstanding Balance. The items come from
the same "Other Charges/Refunds" items you defined. If you need another that isn't on
the list just use the Add/Change button and you will be provided the panel for doing so.
Close it and you will be right where you were. If you pick one you don't want just double-click the Description of the item you don't want and it will be returned to the drop down
TIP : You can
enter a Name (not listed) in the Guest field for tracking purposes.
So, if Tom Jones buys something, just highlight the 9999 Non Guest info, and
enter Tom Jones.
NOTE: If you are using QB Filters and want to track this Sale, do NOT use the 9999
Non Guest person. The Non Guest does NOT have QB values applied, so the
Tax/Revenue report will not see the Billing record if the QB Filters are applied.
You would need to select a Guest with a Site that has the QB values you want to
track. You can use the Other Charges report to get the QB value set items.
The Barcode Field lets you use UPC or other codes to easily enter your Items. If the
Item has already been entered, the quantity will increase. You can sell up to 15 Items
with this tool.
NOTE: If you want to manually enter quantities, check the Turn OFF BarCode
Mode checkbox in the bottom of the panel.
TIP : You can enter decimal values to the Quantity fields like 12.5 gallons of
Press the Record button, and the entry will be added to the Billing database. If you have
defined a Point of Reorder quantity and Quantity On Hand, the Inventory quantities are
adjusted when the Sale is recorded.
After the Record button is pressed you will get a chance to print a Receipt on your
Default or selected Printer.
TIP: If you want to take a return on an Item,
use a negative sign before the quantity in
the Qua field. You will record a negative transaction in your Billing Tables and the
Inventory will be increased by the number being returned.